Form 137 (SF10): Complete Guide to Requirements, Request Process, Fees & FAQs (2026)

Published On: August 3, 2026

Form 137 is an official DepEd Permanent Record that documents a student’s complete academic history in the Philippines. It contains personal information, grades, subjects completed, attendance, and other educational records. Schools use Form 137 to verify academic credentials for transfers, college admissions, scholarships, employment, and other official educational purposes.

Form 137

What Is Form 137?

Form 137, officially known as the Learner’s Permanent Academic Record, is a government-recognised school document maintained by educational institutions under the Department of Education (DepEd). It serves as the permanent record of a student’s academic performance and educational history throughout their schooling.

Unlike temporary report cards that are issued every grading period, Form 137 remains part of a student’s official school records even after graduation or transfer. Schools use this document to verify academic achievements, confirm completed grade levels, and facilitate the transfer of records between institutions.

DepEd continues to regulate the preparation, issuance, and safekeeping of Form 137 through its official policies, including Department Order No. 69, s. 2016, which introduced the Electronic Class Record (ECR) and updated provisions relating to Form 137 for Senior High School.

Official Reference

DepEd Department Order No. 69, s. 2016: Department of Education:

Why Is Form 137 Important?

A Form 137 is more than just a transcript of grades. It acts as the official educational record recognised by schools and many government institutions throughout the Philippines.

Students often need Form 137 when:

Transferring to another school
Applying for Senior High School
Enrolling in college or university
Requesting educational evaluation
Applying for scholarships
Verifying academic credentials
Completing graduation requirements
Applying for employment when academic records are requested

Because Form 137 contains verified academic information, schools rely on it to determine whether a learner has successfully completed previous educational requirements before admitting them to a new institution.

What Information Does Form 137 Contain?

Although the layout may vary slightly depending on the school level and DepEd updates, a standard Form 137 generally contains comprehensive academic and personal information about the learner.

Typical information includes:

Information	Description
Learner’s Full Name	Official registered name
Learner Reference Number (LRN)	Unique DepEd identification number
Date of Birth	Student’s registered birth date
Sex	Student information
School Information	Current and previous schools attended
Grade Level	Academic level completed
Subjects Taken	Complete list of enrolled subjects
Final Grades	Official academic grades
School Year	Academic year completed
Promotion Status	Whether promoted or retained
School Head Certification	Official authentication by the school

The information recorded in Form 137 becomes part of the learner’s permanent educational history, making accuracy extremely important.

Difference Between Form 137 and Form 138

Many people confuse Form 137 with Form 138, but the two documents serve different purposes.

Form 137	Form 138
Permanent academic record	Report card
Maintained by the school	Issued directly to students every grading period or school year
Used for school transfers	Used to monitor academic progress
Contains complete academic history	Contains current school year’s performance
Usually sent directly between schools	Given to students or parents

Simply put, Form 138 shows a student’s performance for a particular school year, while Form 137 preserves the learner’s complete educational record.

Who Can Request Form 137?

Schools protect Form 137 because it contains confidential educational information. Requests are generally processed only for authorised individuals or institutions following school policies and DepEd regulations.

Depending on the school’s requirements, requests may be made by:

The student (if eligible)
Parent or legal guardian
Authorised representative with proper authorisation
Receiving school during student transfer
Government agencies when legally required

Schools may request identification documents or written authorisation before releasing any certified copies.

Official DepEd Policy on Form 137

The Department of Education has established official policies governing the management of Form 137 to maintain consistency across public schools.

One of the important references is Department Order No. 69, s. 2016, which provides guidance on the implementation of the Electronic Class Record (ECR) and Form 137 for Senior High School. The order supports proper documentation, record management, and the accurate preparation of learner records in accordance with DepEd standards.

For the latest updates and official issuances, always refer to the DepEd website:

DepEd Department Order No. 69, s. 2016: Department of Education:

How to Request Form 137 in the Philippines

Obtaining Form 137 is usually a straightforward process, but the exact procedure may vary depending on the school’s internal policies. In most cases, students or receiving schools must submit a formal request to the school that currently keeps the learner’s permanent academic record.

For school transfers, DepEd’s guidelines on learner records generally require the receiving school to request the original permanent record from the previous school to ensure authenticity and proper documentation.

Step 1: Contact Your Previous School

Begin by contacting the registrar or school records office where you last studied. Confirm their requirements, office hours, processing time, and whether an appointment is necessary.

Official DepEd Portal

Step 2: Complete the Request Form

Most schools require applicants to complete a request form that includes:

Full name
Learner Reference Number (LRN), if available
Previous grade level
School year attended
Purpose of the request
Contact details

Ensure that all information matches your official school records.

Step 3: Present Supporting Documents

Schools may ask for one or more supporting documents before processing your Form 137 request.

Common requirements include:

Valid government-issued ID
School ID (if available)
Birth Certificate (when necessary)
Authorisation letter for representatives
Receiving school’s request letter (for transfers, if required)

Always check with your school because document requirements may differ.

Step 4: Pay Applicable Fees (If Any)

Public schools generally follow DepEd policies regarding school records, while private schools may have their own administrative charges for certified copies or document processing. Ask the registrar about any applicable fees before submitting your request.

Step 5: Wait for Processing

Processing times vary depending on:

School policies
Record availability
Number of requests being handled
Verification procedures

Some schools may complete requests within a few working days, while others may require additional time, particularly for archived records.

Requirements for Form 137

Preparing the required documents in advance helps prevent delays.

Requirement	Purpose
Valid ID	Identity verification
Completed request form	Official application
Learner Reference Number (LRN)	Easier record retrieval
Authorisation letter	Required if someone else will collect the record
Receiving school’s request	Often required for school transfers

Schools may ask for additional documents depending on the purpose of the request.

Form 137 for School Transfers

One of the most common reasons students request Form 137 is when transferring to another school.

During the transfer process, the receiving school usually requests the learner’s permanent record from the previous school. This helps maintain the integrity of official academic records and ensures that the student’s educational history is accurately transferred. DepEd’s learner-record policies describe procedures for requesting and transferring these records between schools.

Students should inform both schools early to avoid delays in enrolment.

Can You Get Form 137 Online?

Many students ask whether Form 137 can be downloaded online.

At present, DepEd provides official policies and electronic templates for authorised schools, but individual learners generally cannot download their personal Form 137 directly from the DepEd website. Schools remain responsible for maintaining and releasing official learner records according to DepEd guidelines.

Common Reasons Why Form 137 Is Requested

Students may need Form 137 for many educational and professional purposes, including:

School transfer
Senior High School enrolment
College or university admission
Scholarship applications
Employment requirements
Vocational training
Government documentation
Educational credential verification

Because Form 137 serves as the learner’s permanent academic record, schools and institutions often rely on it when confirming previous educational achievements.

Common Problems When Requesting Form 137

Although most requests are processed successfully, applicants occasionally encounter delays.

Some common issues include:

Incorrect student information
Missing school records
Unpaid school obligations (where applicable under school policy)
Incomplete request forms
Missing identification documents
Incorrect receiving school details

If you experience delays, contact the registrar’s office to determine what additional information or documents are needed.

Tips for a Faster Form 137 Request

Following a few practical steps can make the process smoother.

Before submitting your request:

Verify your personal information.
Bring original identification documents.
Keep photocopies of all submitted requirements.
Confirm the processing schedule with the registrar.
Request your records well before enrolment deadlines.
Follow up politely if additional verification is required.

These simple preparations can reduce unnecessary processing delays.

Important Reminders Before Requesting Form 137

Keeping a few important points in mind can help you avoid unnecessary delays.

Verify that your personal information is correct before submitting a request.
Keep your Learner Reference Number (LRN) available whenever possible.
Contact the registrar before visiting the school.
Bring original identification documents.
Follow the school’s instructions regarding authorisation and document collection.
Submit requests well before enrolment or application deadlines.
Keep copies of receipts and request forms for reference.

Being prepared makes the process much smoother for both students and school staff.

Best Practices for Schools Managing Form 137

DepEd encourages schools to maintain learner records carefully to preserve their accuracy, confidentiality, and long-term availability.

Good record management practices include:

Maintaining complete learner information.
Recording grades accurately.
Updating learner records promptly.
Securing confidential documents.
Following official DepEd record management procedures.
Processing transfer requests in accordance with established policies.

Department Order No. 69, s. 2016 also supports the use of the Electronic Class Record (ECR) alongside official learner records for Senior High School.

Common Mistakes to Avoid

Students sometimes experience delays because of avoidable mistakes.

Try not to:

Submit incomplete request forms.
Provide incorrect personal information.
Forget to bring valid identification.
Wait until the last minute before enrolment.
Ignore instructions from the registrar.
Assume every school follows the same internal procedures.

Checking the school’s requirements in advance can save considerable time.

Official DepEd Resources

For the latest announcements, policies, and official issuances regarding Form 137, always rely on the Department of Education.

Official Resources

Department of Education: DepEd Department Order No. 69, s. 2016:

Avoid relying on unofficial websites for policy updates, as school procedures may change based on new DepEd issuances.

Frequently Asked Questions About Form 137

Form 137 is the official permanent academic record of a student in the Philippine basic education system. Maintained by the Department of Education (DepEd), it contains a learner’s complete educational history, including grades, subjects completed, and promotion records. Schools use Form 137 for transfers, admissions, and academic verification.

The main difference is that Form 137 is a student’s permanent academic record, while Form 138 is the report card issued every school year. Form 137 remains with the school and is transferred when necessary, whereas Form 138 is provided directly to students or parents to show yearly academic performance.

To request Form 137, contact your previous school’s registrar, complete the required request form, submit the necessary identification documents, and follow the school’s record release procedure. Requirements and processing times may vary depending on the school.

Yes. Form 137 is commonly required when transferring to another school. The receiving school usually requests the student’s permanent academic record from the previous school to verify completed grade levels and academic performance.

Currently, students generally cannot download their personal Form 137 directly online. Schools are responsible for maintaining and issuing official copies in accordance with DepEd policies. Contact your school’s registrar for assistance.

A Form 137 request may be made by the student, parent, legal guardian, authorised representative, or the receiving school, depending on the school’s policies. Identification and supporting documents may be required before the record is released.

Most schools may ask for a valid government-issued ID, completed request form, Learner Reference Number (LRN), and an authorisation letter if someone else will collect the document. Additional requirements may apply depending on the purpose of the request.

The processing time for Form 137 depends on the school’s procedures, record availability, and workload. Some schools may release the document within a few working days, while archived records may require additional processing time.

Public schools generally follow DepEd guidelines regarding school records, while private schools may charge administrative or certification fees. It is best to check directly with your school’s registrar for current charges.

A typical Form 137 contains the student’s full name, Learner Reference Number (LRN), date of birth, grade levels completed, subjects taken, final grades, promotion status, school information, and official certification from the school.

Yes. An authorised representative may collect your Form 137 if they present a signed authorisation letter along with valid identification documents, subject to the school’s verification process.

If your previous school has permanently closed, contact the appropriate DepEd Schools Division Office (SDO). The office can provide guidance on where the school’s learner records have been transferred or archived.

Form 137 serves as the official permanent academic record used for school transfers, college admissions, scholarship applications, employment requirements, and educational verification. It provides an accurate record of a learner’s academic history.

Availability of multiple certified copies depends on the school’s policies. Contact the registrar to determine whether additional certified copies can be issued and whether any administrative fees apply.

For the latest policies and official guidelines on Form 137, visit the Department of Education (DepEd) website and refer to Department Order No. 69, s. 2016 regarding the Electronic Class Record (ECR) and Form 137 for Senior High School.

Official Sources:

Conclusion

Form 137 is one of the most important educational documents in the Philippine basic education system. As a learner’s permanent academic record, it provides an official history of a student’s academic achievements and plays a vital role in school transfers, college admissions, scholarship applications, employment requirements, and other educational transactions.Understanding the purpose of Form 137, the request process, and the relevant DepEd guidelines can help students, parents, and school administrators avoid unnecessary delays and ensure that academic records are handled correctly. Since schools are responsible for maintaining and releasing Form 137, it is always advisable to contact the registrar’s office for specific requirements, processing times, and document procedures.For the most accurate and up-to-date information, refer to the official Department of Education (DepEd) website and its published issuances, including Department Order No. 69, s. 2016. Using official sources ensures that your Form 137 request complies with current policies and helps make every educational transition smoother and more efficient.

Discover What You Need to Know: